Community Eligibility Provision Schedule

If the Contracting Entity is interested in participating in the Community Eligibility Provision offered by the USDA, the Community Eligibility Provision Schedule must be completed. This item is automatically added to the Application Packet screen when the Contracting Entity answers “Yes” to the “Will any of your sites be participating in the Community Eligibility Provision (CEP) for the National School Lunch Program?” question under the Eligibility Information section of the Contracting Entity Application.

1. On the blue menu bar, select Applications. The Applications menu screen displays.

2. On the menu, select Application Packet. The Application Packet screen displays.

3. Select Details next to Community Eligibility Provision (CEP) Schedule. The Community Eligibility Provision (CEP) Schedule screen displays.

Note: The default display is to show the Grouping detail for all groups associated with the Contracting Entity (i.e., Show Detail column checked). To view only groups with sites, uncheck the “Show Detail” checkbox where Number of Sites is “0”.

1. On the blue menu bar, select Applications. The Applications menu screen displays.

2. On the menu, select Application Packet. The Application Packet screen displays.

3. Select Add next to Community Eligibility Provision Schedule. The Community Eligibility option (CEP) Schedule screen displays.

Note: The CEP Schedule screen lists all sites that had identified on their Site Application that they will be participating in the Community Eligibility Provision (CEP) program.

The Students data displayed on this screen is retrieved from the Community Eligibility Provision screen (i.e., April data) for the optimal program year (i.e., the April data that yields the highest Identified Students percentage).

· Participation Year 1: The student data displayed is the site’s/group’s prior year April data

· Participation Year 2: The student data displayed is either: a) the site’s/group’s Year Prior to First Year (YPFY) or b) Year 1 April data – whichever yields the higher Identified Student percentage.

· Participation Year 3: The student data displayed is either: a) the site’s/group’s Year Prior to First Year (YPFY) or b) Year 2 April data – whichever yields the higher Identified Student percentage.

· Participation Year 4: The student data displayed is either: a) the site’s/group’s Year Prior to First Year (YPFY) or b) Year 3 April data – whichever yields the higher Identified Student percentage.

4. For each site, under the Group column, select whether the site will qualify based on its own site data by selecting “Individual” or if the site will qualify by being grouped with other sites by selecting the group number.

Note: If the Contracting Entity is qualifying as district-wide, all sites must be assigned to “Group 1”.

5. Once all sites have been either identified as “Individual” or assigned to a group, select Save.

Note: The system will issue an error if any group does not meet the minimum 40.00% Identified Student percentage.

1. On the blue menu bar, select Applications. The Applications menu screen displays.

2. On the menu, select Application Packet. The Application Packet screen displays.

3. Select Modify next to Community Eligibility Provision Schedule. The Community Eligibility option (CEP) Schedule screen displays.

4. The new site will be identified as “Unassigned” under the Group column. Select the group to which the site should be associated or select “Individual” if the site qualifies based on its own student data.

5. Select Save. A confirmation screen displays.

6. Select <Edit to return to the Community Eligibility Provision (CEP) Schedule screen.
-OR-
Select Finish to return to the Application Packet screen.

WARNING: All sites identified on their site application as participating in CEP must be assigned to a group or identified as “Individual”.

1. On the blue menu bar, select Applications. The Applications menu screen displays.

2. On the menu, select Application Packet. The Application Packet screen displays.

3. Select Modify next to Community Eligibility Provision Schedule. The Community Eligibility option (CEP) Schedule screen displays.

4. Select DELETE on the Edit menu in the top-right corner.

5. The system transfers you to the bottom of the screen and a warning message is displayed.

6. Select the Delete button at the bottom of the page. A confirmation message displays.

WARNING: Contracting Entities are not provided the ability to delete a Community Eligibility Provision Schedule. This is controlled by authorized State staff via the Security module.

1. On the blue menu bar, select Applications. The Applications menu screen displays.

2. On the menu, select Application Packet. The Application Packet screen displays.

3. Select Admin next to Community Eligibility Provision Schedule. The Community Eligibility Provision (CEP) Schedule screen displays.

4. Enter information in the Internal Use Only section.

5. Select Save Internal Use Only. A confirmation screen displays.

6. Select <Edit to return to the Community Eligibility Provision (CEP) Schedule screen.
-OR-
Select Finish to return to the Application Packet screen.

1. On the blue menu bar, select Applications. The Applications menu screen displays.

2. On the menu, select Application Packet. The Application Packet screen displays.

3. Select View next to Community Eligibility Provision Schedule. The Community Eligibility Provision (CEP) Schedule screen displays.

4. Select the Export button. A spreadsheet opens in Microsoft Excel that lists information displayed in the Grouping section of the Community eligibility option (CEP) Schedule screen.

TIP: State users can export all schedules for all CEP Contracting Entities by selecting the Export All button. This button is only available to State users.